Open topic with navigation

Customer receipts

To help you keep track of the money coming in and manage your cash flow it's important that you record your customer receipts. The Customer Receipts window helps you easily allocate the receipts to the relevant invoices.

You can see what the oldest outstanding invoices are so that you can clear these invoices first or you can even spread the receipt value over multiple invoices.

To record a customer receipt

1. Bank or Customers > Customer Receipt.
   

2. Complete the Customer Receipt window as follows:
   
   

   Account Ref	Choose the required bank account.
   Account	Choose the required customer account.
   Date	Enter the date of the receipt.
   Amount	Enter the amount of the receipt.
   Reference	Enter a reference for the receipt.
   Rate	Note: This only appears if you have activated the Foreign Trader option. Enter the required exchange rate for the payment.
   Show	To filter your which transactions appear in this window, from the drop-down list choose one of the following: All - Shows all transactions. Due - Only shows transactions within their due date. You set the due date within Customers > Customer Record > Credit Control > Payment Due. This then records on each transaction. Date Range - If you choose this option you can then enter the From and To date which then only shows transactions in this date range.
   List Invoice/Credit by item line	To see the individual lines for invoices which have been grouped, select this check box.
   Receipt	Enter the required receipt value against the relevant invoices. To allocate credit notes or payments on account, enter the value you want to allocate on the credit note or payment on account item line and enter the same value on the invoice item line. Tip: If your invoices have been fully paid you can use the Pay in Full option which automatically enters the full value of the invoice.
   Discount	In the Discount column enter any required discount value against the relevant invoice. You must also reduce the receipt value by the discount value.

3. Save > Close.